Every feature your back-office needs
AdminZero handles invoicing, expenses, payments, tax, bank feeds, and more — so you can focus on the work that matters.
AI-Powered Invoicing
Create professional tax invoices designed to meet ATO requirements in seconds by typing or speaking. Say "Invoice Sarah $2,400 for the website redesign" and AdminZero handles the rest — line items, GST, PDF generation, and email delivery.
- Natural language invoice creation
- Tax invoice PDFs designed to meet ATO requirements, with your branding
- Automatic GST calculation (inclusive or exclusive)
- Recurring invoice templates (weekly, fortnightly, monthly)
- Track status: Draft, Sent, Viewed, Paid, Overdue
- Payment links via Stripe for instant online payment
AI Proposal Generator
Win more work with professional proposals generated in seconds. Describe the project in plain English and AdminZero creates a detailed proposal with scope, line items, pricing, and terms — ready to send to your client.
- Natural language proposal creation
- Auto-generated scope, line items, and pricing
- Notes and terms included automatically
- Convert accepted proposals to invoices in one click
- Track status: Draft, Sent, Accepted, Declined
- PDF generation with your branding
Smart Expense Tracking
Photograph any receipt and let AI do the data entry. AdminZero extracts the vendor, date, amount, and category using computer vision — then matches it to your bank transactions automatically.
- AI receipt scanning with instant data extraction
- Auto-categorisation into 25+ ATO-aligned categories
- Learns from your corrections over time
- Bank transaction matching
- Flag potential deductions you might miss
- Confidence scores — low confidence items flagged for review
Automated Payment Reminders
Stop having awkward payment conversations. AdminZero sends a graduated 4-stage reminder sequence that escalates professionally — from a friendly nudge to a final notice.
- 4-stage sequence: Friendly > Firm > Direct > Final
- AI adjusts tone based on client relationship tier (VIP, regular, new)
- Preview all copy before the first send
- Smart send timing in client's timezone
- One-tap pause per client with reason field
- Auto-stops when payment detected via bank feed
Tax & BAS Estimation
Always know roughly what you owe the ATO. Real-time tax estimates using current ATO brackets, plus quarterly BAS/GST breakdowns so you're never surprised by a tax bill.
- Income tax bracket calculation (current ATO rates)
- Medicare levy and surcharge estimation
- GST collected vs. GST paid breakdown
- Quarterly BAS estimate with deadline reminders
- Conservative range estimates (not point predictions)
- Deduction summary by category for your accountant
Bank Feed Integration
Connect your bank account securely via Australia's open banking framework. Transactions sync daily and are automatically categorised and matched to invoices and expenses.
- Secure connection via Basiq (CDR-accredited intermediary)
- Daily automatic transaction import
- AI categorisation of every transaction
- Auto-detect payments for outstanding invoices
- Read-only access — AdminZero can never move money
- Disconnect anytime with one click
Cash Flow Forecasting
See your cash position 30, 60, and 90 days into the future. AdminZero uses your recurring clients, seasonal patterns, and outstanding invoices to predict where you're heading.
- 30/60/90-day cash position projections
- Shortfall alerts before they happen
- Outstanding invoice predictions based on payment history
- Visual cash flow chart with income vs expenses
- Scenario modelling for new projects
AI Chat Sidebar
Your always-available admin assistant. Ask questions about your finances, create invoices from text, run analysis tasks, or get help with anything business-related.
- Conversational interface for all tasks
- Query your financial data naturally
- Run analysis: "Am I spending too much on software?"
- Business context — it knows your clients, invoices, and expenses
- Streaming responses powered by Claude AI
Subcontractor Management
Track payments to subcontractors, calculate super obligations, and generate TPAR reports for relevant industries. Everything you need for contractor compliance.
- Contractor profiles with ABN and payment history
- GST toggle per payment
- Superannuation guarantee tracking
- Draft TPAR (Taxable Payments Annual Report) for review
- Available on Business plan
Integrations
Connect the payment tools you already use. Accept payments via Stripe, PayPal, or Square. Send money internationally with Wise. Sync deadlines with Google Calendar.
- Stripe — payment links on invoices, automatic status updates
- PayPal — let clients pay invoices via PayPal checkout
- Square — accept card payments through Square
- Wise — track international payments and auto-reconcile
- Google Calendar — sync invoice due dates and project deadlines
Switching from Xero, MYOB, or QuickBooks?
Traditional accounting software was built for accountants, not for you. AdminZero is built for sole traders and freelancers who want to spend less time on admin and more time on actual work.
Simpler by design
No chart of accounts, no double-entry bookkeeping, no reconciliation screens. Just tell AdminZero what you need in plain English and it handles the rest.
Bring your data with you
Export your clients and expenses from Xero, MYOB, or QuickBooks as a CSV file, then import them into AdminZero in seconds. No data left behind.
A fraction of the price
Xero starts at $29/mo for basic features. AdminZero gives you AI-powered invoicing, expense tracking, and tax estimates from $14.99/mo — with a 30-day free trial.
Stop chasing invoices. Start getting paid.
Join the waitlist and be the first to try AdminZero when we launch. We'll email you as soon as it's ready.